Regent Policies

As a Regent member you are expected to be familiar with and adhere to all Regent policies.

REFUND POLICIES

*ADMINISTRATIVE CHARGE APPLIED TO ALL REFUNDS*

Regent Soccer Club incurs insurance and administrative costs to register and roster a player. Accordingly, the $50 acceptance fee (plus any applicable late fees) will be deducted from all refunds granted under this policy.

Refund requests may be submitted via email or by mail.

In all cases, Regent Soccer Club will use the timestamp of an email or the postmark of mailed correspondence to determine when a request has been received, including any required documentation (such as a physician’s note, where applicable).

Fees paid directly to a team (e.g., for coaching, tournaments, or other team expenses) are not managed by Regent Soccer Club. Any refunds for these expenses must be arranged separately between the individual and their team.

  • In-House, MAYSA 9/10, & Gold Program Refunds

    It is the policy of Regent Soccer Club to grant refund requests for In-House, MAYSA 9/10, and Gold Program registrations if requests are received by the following deadlines:

    • August 1 – Fall season registrations
    • March 15 – Spring-only registrations

    * Trainer Fees: Refund requests for trainer fees (MAYSA 9/10 & Gold programs) must be received by the following deadlines:

    • August 15 – Fall portion
    • March 15 – Spring portion
  • Blue Program Refunds (includes HS)

    Blue Program and High School teams require significant administrative coordination by Regent SC, as well as a higher level of commitment from players.


    Teams are formed and budgets are established based on the number of players who commit, and roster limits may result in other players not being selected.


    As a result, NO refunds are pro­vided for the BLUE and HS Programs.


    If you wish to appeal this pol­icy, please sub­mit a writ­ten request with expla­na­tion to the Regent SC board

    (send email to: regentscboard@gmail.com)

  • Tryout Refunds

    No refunds for tryout fees.


    If you wish to appeal this pol­icy, please sub­mit a writ­ten request with expla­na­tion to the Regent SC Board

    (send email to: regentscboard@gmail.com)

  • Special Event Fee Refunds

    Refunds for special events will be granted only if a written request is submitted to Regent SC at least 5 days prior to the scheduled event.


    All special event refunds are subject to a $20 administrative fee.


    Special events include, but are not limited to, camps, clinics, and winter futsal programs offered by Regent SC.

  • Injury/Medical Exception**

    Excep­tions will be made to the above refund policies if a med­ical excep­tion request is received by Regent


    1) prior to Sep­tem­ber 30 (May 10 for Spring-only registrations), and

    2) as a result of a season-ending injury or med­ical con­di­tion.


    The refund request must be accom­pa­nied by a physician’s note indi­cat­ing that the injury or med­ical con­di­tion pre­vents the player from play­ing soc­cer for the remainder of the season.


    The injury excep­tion does not apply after Sep­tem­ber 30 (May 10 for Spring-only High School boys’ registrations).


    Approved refunds due to the medical/injury exception will be granted in a pro-rated amount based on the percentage of the season played and will be subject to Regent’s retention of the on-line processing fees, late fees (if accrued) and administrative fees, as noted below.

OTHER POLICIES

 WYSA PLAYER POLICY


Once a player has been offered a position on a team, has accepted a position on that team, and completes registration, that player is committed to the club for the seasonal year (8/1 – 7/31).


 The WYSA player transfer policy takes effect at this time.