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Madison Area Youth Soccer Association

Game Cancelation/Reschedule Procedure

Parks Department Hotline

Please do not can­cel games the day before based upon fore­casts.  If you are curi­ous about field clo­sure, please call the parks depart­ment hot­line,  608.267.8787  If the parks department deems the fields unplayable, this hot­line will be updated and matches must be resched­uled. On week­days it will be updated by 2pm; week­ends and hol­i­days it will be updated by 8am.  Field con­di­tions will vary based upon the time and location of the game.

Kinde, U7/8 Procedure

The deci­sion to call and reschedule a match due to weather is up to the coaches.  These age groups do not use official referees or fields therefore  notifying Regent is not necessary.  If there is a con­flict over a field between a resched­uled game and a prac­tice, the game takes precedence.

U6-U8 Coaches should make a deter­mi­na­tion as early as pos­si­ble on the day of the match as to whether or not recent or cur­rent weather con­di­tions war­rant con­sid­er­ing the can­cel­la­tion of a game. This allows both coaches ample oppor­tu­nity to notify all play­ers and parents.

 

U9/10 In-House Procedure

Once the pre­lim­i­nary sched­ule is out, there will be an 7-10 day rec­on­cil­i­a­tion period.  Dur­ing this rec­on­cil­i­a­tion period IT IS UP TO INDIVIDUAL COACHES to check their cal­en­dars, and with their teams, to make cer­tain there are no con­flicts.  IF there is a con­flict and you need to resched­ule a game THE ONLY TIME YOU CAN DO THIS IS DURING THIS PERIOD.   
  • the coach with the conflict will contact the opposing coach/manager with an alternate time, date and field.
  • After the coaches agree to the change the coach with the conflict will use this Schedule change request form only.
  • The match is NOT considered changed until you hear back from one of the directors.  This will ensure field reservation with Parks Dpt has been completed AND the referee scheduler has been updated.
 
If there is an Alliance wide match can­cel­la­tion due to the parks dpt clos­ing the fields, teams can resched­ule these matches using ONLY the above procedure.

 

All matches are expected to be played.  If there are exten­u­at­ing cir­cum­stances where you must can­cel, the oppos­ing coach AND your clubs Direc­tor MUST be noti­fied 24 hours before kick off.  Please notify them directly.  This will allow us time to notify our young ref­er­ees that the match has been can­celed.  If you can­cel within 24 hours of the sched­uled kick off, the team can­cel­ing will be expected to pay the young ref­eree the $15.

MAYSA Gold/Blue Procedure

Once the MAYSA releases the pre­lim­i­nary sched­ule, there will be an 7-10 day rec­on­cil­i­a­tion period.  Dur­ing this rec­on­cil­i­a­tion period IT IS UP TO INDIVIDUAL COACHES to check their cal­en­dars, and with their teams, to make cer­tain there are no con­flicts.  IF there is a con­flict and you need to resched­ule a game THE ONLY TIME YOU CAN DO THIS IS DURING THIS PERIOD.  

 

 

MAYSA does not make the deci­sion can­cel games due to weather. Since MAYSA is so wide spread (Dane County and beyond), it is not pos­si­ble to mon­i­tor the con­di­tions of all the fields. MAYSA does make the deci­sion on games at Red­dan Soc­cer Park, which MAYSA may decide to close due to field con­di­tions. Coaches and man­agers will be noti­fied by e-mail if that hap­pens. Oth­er­wise the deci­sion rests with the field coor­di­na­tor for the home club.

For MAYSA leagues, after 7am on the day of the game, the deci­sion to can­cel a match rests with the referee.

Once the game has started, the deci­sion to stop play rests solely with the ref­eree. If the game is called prior to half time, the game is to be re-played in its entirety. If the game is called at half­time or any point there­after, the game is con­sid­ered a com­plete game and the final score stands.

  1. Please see the Sched­ul­ing Poli­cies page at maysa.org for details on resched­ul­ing a game.