PARKS DEPARTMENT HOTLINE

Please do not can­cel games the day before based upon weather fore­casts.  

RAIN OUT LINE: The Madison Parks DPT hotline is no longer active. IF parks are closed due to weather, Parks will email Regent SC. Coaches will hear directly from a Regent SC representative if Madison parks are closed due to weather by 2:30pm.


6U (KINDE), 7U, & 8U PROCEDURE

The deci­sion to call and/or reschedule a match due to weather or conflict is up to the coaches. 
These age groups do not use official referees or fields therefore notifying Regent is not necessary.  
If there is a con­flict over a field between a re-sched­uled game and a prac­tice, the game takes precedence.

6U-8U Coaches should make a deter­mi­na­tion as early as pos­si­ble on the day of the match as to whether or not recent or cur­rent weather con­di­tions war­rant can­cel­ling a game. This allows both coaches ample oppor­tu­nity to notify all play­ers and parents.


9U & 10U ALLIANCE PROCEDURE

Our Alliance League 9U and 10U games require more coordination because they include referees. Referees are assigned to each game by an official Referee Assignor. Accordingly, canceling and/or re-scheduling games must also include informing the referee who was assigned to the game.

All matches are expected to be played as scheduled.

If there are exten­u­at­ing circum­stances where you must can­cel a game, the oppos­ing coach AND your club's Direc­tor MUST be noti­fied 24 hours before kickoff.  This will allow us time to notify the ref­er­ees that the match has been canceled. 
If you can­cel within 24 hours of the sched­uled kick off, the team can­cel­ing will be expected to pay the young ref­eree the referee fee of $22.

In-House Alliance games can only be rescheduled:
  • during the Reconciliation Period; and
  • if your game was cancelled due to a weather-related field closure by Madison Parks (use procedure outlined below).
Alliance League Re-schedule Procedure

This is the Procedure for rescheduling a game during the Reconciliation Period or in the event of a weather-related field closure. This procedure ensures field reservation and referee notification.

Draft schedule and Reconciliation Period

Coaches will receive the Draft schedule and instructions regarding the Reconciliation Period in an email 4-6 weeks before the beginning of each season. 
After coaches receive a Draft sched­ule, there will be a 7-10 day "Recon­cil­i­a­tion Period" during which the coaches must review their schedules to make cer­tain there are no conflicts for their team.

If you want to reschedule a game:
  • you MUST contact the opposing coach and come to an agreement of time, date and place
  • Both coaches must agree on a mutually acceptable date/time for the game
  • Once agreement has been reached, they must send a request to reschedule the game to the League organizer using the Reschedule Request Form. There will be a link to the Reschedule Request Form in the email you receive when you receive the Draft schedule. 

NOTEThe match is NOT considered changed until you hear back from one of the directors.  This will ensure field reservation with Madison Parks has been completed AND the referee scheduler has been updated.

Once the Reconciliation Period ends, you may not request a reschedule (except in the event that you have a game that was canceled due to weather/field closure). 


MAYSA GOLD/BLUE PROCEDURE - TEAMS 11U & OLDER

Once MAYSA releases the pre­lim­i­nary sched­ule, there will be a 7–10-day Rec­on­cil­i­a­tion period.  
Dur­ing this Rec­on­cil­i­a­tion period it is up to coaches to check their cal­en­dars (and communicate with their teams), to make cer­tain there are no con­flicts.
If there is a con­flict and you need to resched­ule a game, you must reschedule it during the Reconciliation period.

MAYSA does not make the deci­sion can­cel games due to weather. Since MAYSA is so widespread (Dane County and beyond), it is not pos­si­ble to mon­i­tor the con­di­tions of all the fields. MAYSA does make the deci­sion for games at Red­dan Soc­cer Park, which MAYSA may decide to close due to field con­di­tions. Coaches and man­agers will be noti­fied by e-mail if that hap­pens. Oth­er­wise the deci­sion rests with the field coor­di­na­tor for the home club where the game is being played.

For MAYSA leagues, after 7am on the day of the game, the deci­sion to can­cel a match rests with the referee.

Once the game has started, the deci­sion to stop play rests solely with the ref­eree. If the game is called prior to half-time, the game is to be re-played in its entirety. If the game is called at half­time or any point there­after, the game is con­sid­ered a com­plete game and the final score stands.
Please see the
 Sched­ul­ing Poli­cies page at maysa.org for details on resched­ul­ing a game.